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What to Include in Your Outdoor Event Budget

There are dozens of details to consider when planning an outdoor event and one of the most important is your budget. Knowing how much you have to spend will affect every aspect of the event and its ultimate success.


Feeding guests is going to be a major part of your expenses. Always plan on extra food. Serving a simple menu can help cut costs. Burgers, hotdogs and punch are far less expensive than steak, soft drinks and alcoholic beverages. Find out if any guests are vegan or have food allergies and plan for some options that meet their dietary requirements. Peruse dollar stores for low-cost table service.


Instead of a band or DJ, consider creating a playlist that can be broadcast over your stereo. If dancing is on the agenda, rent a portable dance floor. Inflatables can provide hours of fun and they’re economical compared to other types of entertainments. Consider if you’re going to decorate for the event. There are dozens of dollar stores that offer economical decorations.


Depending on the size of your guest list, consider holding the event at a public park. They may be free to use, even for larger groups. Holding an event at home is even more budget-friendly, assuming you have the space.

Permits and Insurance

If a park is the event destination, you may need a permit. Some public spaces issue permits for a nominal fee. It may not be much, but the cost should be figured into your budget. Don’t assume that your homeowner’s insurance will cover any damages or injuries incurred at an at-home party – there may be exclusions.

Sun and Rain

Blazing sun and unexpected rain present a problem. Tents or canopies provide essential shade if no natural shade is available. They also provide shelter from the rain. It can take a significant bite out of your budget, but it’s well-worth the expense.

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